Agencies · India
Time tracking software for agencies
Billable hours · GST invoicing · client portal · ₹120/user
- 14-day free trial
- No credit card
- ₹120/user/month + GST
Read the overview
Agency time tracking with billable hours, GST invoices and a client portal at ₹120/user/month + GST. Hubstaff Team is $12/seat/month billed monthly.
Time tracking software for agencies should keep billable hours, GST invoices, and client reports in one place. Trakkar Premium is ₹120/user/month + GST in India and includes time tracking, projects, attendance, leave, GST invoicing, and a client portal. That means you aren't paying for Hubstaff-class monitoring plus separate Zoho invoicing and HR tools.
Related: compare hub, pricing, time tracking software India, state agency guides, billable hours leakage.
- Project and task time with billable vs non-billable splits
- Project reports and portfolio rollups for margin checks
- Quotations and invoices from one products and services list
- Client portal access you control per account
- Attendance, leave, and WFH approvals on the same platform
All details: Timesheets, margins, and GST invoices in one place
- Project and task time with billable vs non-billable splits
- Project reports and portfolio rollups for margin checks
- Quotations and invoices from one products and services list
- Client portal access you control per account
- Attendance, leave, and WFH approvals on the same platform
Agencies live on utilization and margin. Trakkar ties tracked time to projects, costs each hour at the person's cost rate, shown on each Budget tab, and keeps GST invoicing in the same tool, with the client's GSTIN, the tax rate you pick, and invoice numbers that restart each Indian financial year. Here's how billable hours and project profitability connect.
Work is planned on a board that shows owner, due date and where work is stuck.
Many global trackers bill in USD and lack Indian leave templates or GST invoicing. Trakkar Premium is ₹120/user/month + GST and includes attendance, leave, invoicing, and the client portal in the same plan. See attendance management software for India for shifts, leave and WFH.
If you bill retainers or milestones, need to see who's on leave, and want clients to check progress without a login for every tool, one agency workflow is easier than patching Hubstaff, spreadsheets, and accounting together every month.
If you run a consultancy or another client-billed professional-services firm rather than an agency, see time tracking software for professional services.
- Billable and non-billable hours on each client's projects
- Timesheets and manual entries, with time-correction requests approved by managers
- Attendance, leave, WFH and overtime requests in one approval queue
- GST invoices with your client's GSTIN, one tax rate per invoice, and numbering that restarts each Indian financial year
- A client portal where clients check tasks, reports and invoices
- Screenshots, set per person, from the Windows and macOS desktop app
All details: Time tracking for IT services companies
- Billable and non-billable hours on each client's projects
- Timesheets and manual entries, with time-correction requests approved by managers
- Attendance, leave, WFH and overtime requests in one approval queue
- GST invoices with your client's GSTIN, one tax rate per invoice, and numbering that restarts each Indian financial year
- A client portal where clients check tasks, reports and invoices
- Screenshots, set per person, from the Windows and macOS desktop app
IT services companies sell their team's hours, so you need timesheets, attendance and client invoices you can check against each other. Trakkar keeps all three in one workspace. If you are still collecting hours in Excel, start with the free weekly timesheet template.
If you run an IT services or software firm, rather than an agency, see time tracking software for IT services.
There is a short look at the client portal where they check tasks, hours and invoices.
One platform vs a Hubstaff + Zoho stack
Hubstaff Team is listed at $12 per seat/month billed monthly, or $10 billed annually (USD, hubstaff.com/pricing, checked October 2026), so confirm before you buy. Zoho People, Books, or Desk are priced separately on zoho.com. Numbers below are illustrative stack costs, not a single bundle.
| Capability | Trakkar | Hubstaff + Zoho stack |
|---|---|---|
| Typical per-user stack cost | ₹120/user/mo + GST (Premium) | Hubstaff Team alone is $12/seat/month billed monthly ($10 billed annually, USD); Zoho modules extra |
| Billable time tracking | Desktop + manual approvals | Hubstaff (monitoring-first) |
| GST invoicing | Built in, with client GSTIN and FY numbering | Usually Zoho Books or manual export |
| Indian leave & attendance | Templates, holidays, WFH | Often Zoho People or spreadsheets |
| Client portal | Tasks, reports, invoices | Rarely included in the time tracker |
| Screenshots | Configurable policies | Strong on Hubstaff; GST invoicing sits in Zoho |
Want to see it on your own team first?
Book a 30-minute demo and we'll walk through time, attendance, leave and GST invoicing with your setup in mind. We help you set up afterwards too.
Or try it free for 14 days (opens in a new tab), no card needed.
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Related pages
Other high-intent guides for Indian teams.
Frequently asked questions
What is the best time tracking software for agencies in India?
Teams that bill in INR and need GST invoices plus a client portal often outgrow free timers. Trakkar Premium at ₹120/user/month + GST combines time tracking, projects, attendance, leave, GST invoicing, and client portal access in one plan.
How is agency management software different from a time tracker?
A timer records hours. Agency management software also covers budgets, margins, invoices, and client reporting. Trakkar does both, with project margins, GST invoicing, and a client portal in the same plan, so you don't need a separate PSA subscription.
Can Trakkar replace Hubstaff and Zoho for an agency?
For many Indian agencies, yes. Attendance, leave, GST invoicing, and a client portal are included at ₹120/user/month + GST, and so is time and activity tracking (idle time is flagged, with screenshots you can turn off per person). Keep Zoho or Tally where you need full accounting. Routine client billing can run inside Trakkar. If you are comparing Time Champ, see Trakkar vs Time Champ.
Does Trakkar support GST invoicing for agency clients?
Yes. Add each client's GSTIN, save your tax rates and pick one per invoice, and set an invoice prefix whose numbering restarts each Indian financial year. Lines come from your products and services list or are typed in. For a free Excel and PDF tax invoice worksheet, see the GST invoice template.
Is Trakkar a good fit for IT services companies?
Yes, if you bill clients for your team's hours. Trakkar tracks billable and non-billable hours on each client's projects, keeps timesheets, attendance and leave in one record, and sends GST invoices with your client's GSTIN. Clients can check progress in the client portal.
Does Trakkar take screenshots of IT staff?
Yes, by default. Screenshots run in the Windows and macOS desktop app, and admins can turn them off for anyone and set each person's interval (every 10 minutes by default). They pause while the computer is offline.
How do I evaluate Trakkar for my agency?
Book a demo at https://trakkar.in/demo/?ref_page=time-tracking-software-for-agencies&cta=inline to walk through your billing cycle, or start a 14-day free trial (no card needed) at https://web.trakkar.in/sign-up?ref_page=time-tracking-software-for-agencies&cta=inline to test with your own projects first.
Try Trakkar
₹120/user/month + GST ($5/user/month outside India). 14-day free trial for any number of users, no credit card. Every module is included.