Free template
Free GST invoice template for Indian businesses
A clean tax invoice template for GST-registered businesses in India. Fill in your GSTIN and state, the customer's details and the place of supply, and the sheet works out whether the invoice needs CGST + SGST (same state) or IGST (different states). Pick one GST rate for the invoice, add your lines, and the taxes and total fill in.
Important notice
This is a template, not tax advice. GST rates and invoice rules change. Check the HSN/SAC code, the rate, the place of supply and the invoice format with your CA before you use it.
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What Rule 46 lists on a GST tax invoice, and who this template is for
Rule 46 of the CGST Rules, 2017 lists the particulars a registered person generally includes on a tax invoice. The CBIC Rule 46 page (checked 10 Nov 2026) includes the supplier's and recipient's name, address and GSTIN (or UIN if registered), a consecutive serial number unique for the financial year, the date of issue, the HSN code, a description, quantity and unit for goods, total and taxable value, the tax rate and amount, place of supply with the State name for inter-State supplies, reverse-charge status, and the supplier's signature or digital signature. Where an invoice is issued under Rule 48(4), a QR code with the embedded IRN is also required.
This tax-invoice worksheet does not create an IRN or QR code. Notification No. 10/2023 - Central Tax amended Notification No. 13/2020 - Central Tax so that, from 1 August 2023, the turnover figure in that notification is five crore rupees. The notified class under Rule 48(4) is based on aggregate turnover in a preceding financial year. If you are in that class, use accounting or e-invoicing software with an authorized IRP. It also does not cover exports or SEZ supplies under LUT, composition bills of supply, or lines at different GST rates. This is general information, not tax or legal advice. Confirm your case with your CA.
Download the Excel, PDF or HTML above. For a domestic services format, see GST invoice format for services. For LUT exports, see GST invoice for export of services under LUT.
GST invoice format in Excel: what's in this template
A GST invoice format in Excel is a worksheet with the fields a tax invoice needs: GSTIN, HSN/SAC, place of supply, and CGST+SGST or IGST. This free template has a field for each. It does not create an IRN or file a GST return.
- Supplier and customer blocks with GSTIN, address and state. State codes fill in from a dropdown of GST state codes
- Invoice number, invoice date, due date and a reverse-charge Yes/No
- Place of supply, plus a check in the sheet for intra-state (CGST + SGST/UTGST) vs inter-state (IGST)
- One GST rate per invoice (0%, 0.25%, 3%, 5%, 18% or 40%). 18% is pre-selected because it's a common rate for professional and IT services
- Up to 10 lines with description, HSN/SAC, quantity, unit, rate and taxable value
- Taxable value, CGST, SGST/UTGST, IGST, round-off and invoice total
- A quick GSTIN check: it should be 15 characters, and the first two digits should match your state code
- Bank details, signatory block, notes, and an optional amount-in-words line (the browser version fills this in)
- Fits one A4 page
What the template does not cover
Exports and SEZ supplies under LUT, composition-scheme bills of supply, cess, and invoices where different lines need different rates. E-invoicing under Rule 48(4) applies to a notified class of registered persons. Notification No. 10/2023 - Central Tax, dated 10 May 2023, amended Notification No. 13/2020 - Central Tax so that, with effect from 1 August 2023, the turnover figure in that notification is five crore rupees. This template does not create an IRN or QR code. If any of these apply to you, ask your CA. This is general information, not tax or legal advice. For LUT exports, see GST invoice for export of services under LUT. For a domestic services format, see GST invoice format for services. To see GST invoicing in the product, see time tracking software for agencies or Trakkar pricing. For the GST rate and SAC codes on software and IT services, see GST on software and IT services.
Invoicing in Trakkar
Trakkar has GST invoicing too, and it works a little differently from this sheet. Client GSTIN and address are saved once under Finance > Clients. You pick one tax rate per invoice from your saved rates and add the lines yourself, from saved products or typed in. Invoice numbers use your prefix and a sequence that resets every Indian financial year on 1 April. TDS is recorded when you log a payment, and your clients get their own client portal login. To see how time tracking and GST invoicing sit in one account, see time tracking and invoicing software.
For how a GST invoice is raised and marked paid in Trakkar, watch the product walk-through. You still add the invoice lines yourself.
Download again
This is a template, not tax advice. GST rates and invoice rules change. Check the HSN/SAC code, the rate, the place of supply and the invoice format with your CA before you use it.
Questions
What fields does a GST tax invoice need under Rule 46?
Rule 46 of the CGST Rules, 2017 lists the tax-invoice particulars for a registered person, subject to the exceptions in those Rules. They include supplier and recipient name, address and GSTIN (or UIN if registered), a consecutive serial number unique for the financial year, date of issue, HSN code, description, quantity and unit for goods, total and taxable value, tax rate and amount, place of supply with the State name for inter-State supplies, reverse-charge status, and the supplier's signature or digital signature. Where Rule 48(4) applies, a QR code with the embedded IRN is also required. Source: CBIC Rule 46 page, checked 10 Nov 2026. This template covers the worksheet fields for ordinary tax invoices, and it does not generate an IRN. This is general information, not tax or legal advice.
Is this template valid for e-invoicing?
No. E-invoicing under Rule 48(4) means reporting the invoice to an Invoice Registration Portal and getting an IRN, with a QR code that embeds that IRN (Rule 46). Notification No. 10/2023 - Central Tax, dated 10 May 2023, amended Notification No. 13/2020 - Central Tax so that, from 1 August 2023, the turnover figure in that notification is five crore rupees. The notified class is based on aggregate turnover in any preceding financial year from 2017-18 onwards. If you are in that class, use your accounting or e-invoicing software with an authorized IRP for invoices that need an IRN. This template does not create an IRN or QR code. This is general information, not tax or legal advice.
When do I charge CGST + SGST and when IGST?
In the usual case, CGST and SGST apply when your state and the place of supply are the same (UTGST stands in for SGST in some Union Territories), and IGST applies when they are different. The template compares the two state codes. Place-of-supply rules have exceptions, so confirm unusual cases with your CA. This is general information, not tax advice.
Does the template cover composition scheme or export invoices?
No. This tax-invoice sheet is not meant for composition-scheme bills of supply, or for exports and SEZ supplies under LUT. For export of services under LUT, see https://trakkar.in/gst-invoice-export-of-services-lut/. For a domestic services format, see https://trakkar.in/gst-invoice-format-for-services/.
Is the template free, and how does Trakkar invoicing differ?
Yes, the template is free with no sign-up. Trakkar has GST invoicing in the product: client GSTIN and address are saved under Finance > Clients, you pick one tax rate per invoice, invoice numbers use your prefix and reset each Indian financial year on 1 April, TDS is recorded when you log a payment, and clients can see tasks and hours and download invoices in the client portal. Trakkar does not file GST returns or generate e-invoice IRNs. Premium is ₹120/user/month + GST with a 14-day free trial and no credit card.
Send GST invoices without the spreadsheet
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