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TrakkarvsKantata

Compare · Agency Management

Trakkar vs Kantata

Time tracking, attendance, leave and GST invoices in one plan, priced per user.

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  • ₹120/user/month + GST · Premium
  • 14-day free trial, no credit card needed
  • Time tracking and screenshots
  • Attendance, shifts, leave, and holidays

8 FAQs

Head-to-head comparison

Kantata

CapabilityTrakkarKantata
Time tracking (desktop + manual)IncludedCheck vendor
Screenshots (desktop)IncludedCheck vendor
Attendance, shifts & holidaysIncludedCheck vendor
Leave, WFH & overtimeIncludedCheck vendor
Tasks, projects & GanttIncludedCheck vendor
Invoicing & quotationsIncludedCheck vendor
Client portalIncludedCheck vendor
Budget and margin per projectIncludedCheck vendor
HR lifecycleIncludedCheck vendor
Local-currency pricing (USD & INR)IncludedCheck vendor

Summary

Which should you choose?

Choose Trakkar over Kantata if you want one tool for time tracking, projects, HR, and GST invoices and quotations created in Trakkar. Trakkar Premium is $5/user/month (₹120/user/month + GST in India), with no setup fee.

More detail

This page compares Trakkar and Kantata for teams that bill clients for their time. Trakkar Premium is $5/user/month (₹120/user/month + GST in India), with time tracking, attendance, leave, invoicing, projects, and a client portal included and no add-on stack. Kantata enterprise pricing, typically $45+/user/month. Trakkar sends GST invoices with client GSTIN and a tax rate you choose, and project profitability against each project's fixed value is built in. If Kantata already covers how you bill, it may be all you need. If you want hours, invoices, and HR in one plan, that's what Trakkar is built for. Screenshots are on by default in the desktop app, admins can turn them off for anyone, and they aren't the main pitch.

TL;DR: Trakkar vs Kantata

Trakkar is a workforce platform for service teams at $5/user/month (₹120/user/month + GST in India), with time tracking, attendance, leave, GST invoicing and a client portal. Kantata enterprise PSA (formerly Mavenlink + Kimble). If your team runs Kantata next to separate HR and invoicing tools, Trakkar brings those into one place.

What each tool does

Official positioning and what you get on each vendor's published plans.

Trakkar logo

Trakkar combines a desktop time tracker, attendance and leave management, project and task workflows, invoicing, and a client portal, built for agencies and client-service teams.

  • Desktop time tracker for Windows and macOS, with idle time flagged, screenshots and app usage
  • Attendance, shifts, holidays, leave, WFH, and overtime
  • Tasks and projects on a Kanban board and a timeline view, with custom workflows and daily standups
  • Invoices, quotations, client address book, and unpaid invoices by days late
  • Client portal where clients see tasks and hours and download invoices
  • One plan with all features, priced per user
Book a 30-minute demo
Kantata

Kantata (merger of Mavenlink and Kimble) is an enterprise professional services automation platform for large consultancies and agencies.

Enterprise pricing, typically $45+/user/month

Monthly cost by team size

Prices in USD at list rates. In India, Trakkar Premium is ₹120/user/month + GST.

Monthly cost by team size
Team sizeTrakkarKantataAnnual savings
1 user$5/mo~$45/mo~$480/yr saved
5 users$25/mo~$225/mo~$2,400/yr saved
10 users$50/mo~$450/mo~$4,800/yr saved
25 users$125/mo~$1,125/mo~$12,000/yr saved
50 users$250/mo~$2,250/mo~$24,000/yr saved

Prices in USD at list rates. In India, Trakkar Premium is ₹120/user/month + GST.

Plan-by-plan pricing

Trakkar logoTrakkar Premium

₹120/user/month + GST

Time tracking and screenshots. ₹114 on 6 months, ₹108 on 12 months.

  • Time tracking and screenshots
  • Attendance, shifts, leave, and holidays
  • Tasks and projects
  • Invoicing, quotations, and client portal

KantataKantata

PlanPrice
Professional~$45/user/mo
EnterpriseCustom

Feature comparison

Sourced where each vendor publishes it; Trakkar rows reflect Premium.

Time tracking & productivity

How each platform captures billable hours and measures team output.

Time tracking & productivity
CapabilityTrakkarKantata
Desktop time trackingIncludedCheck vendor
Manual time entry and approved time correctionsIncludedCheck vendor
Async daily standupsIncludedCheck vendor
Idle time flaggedIncludedCheck vendor
Cost rates, budget and margin per projectIncludedCheck vendor

Projects & tasks

Task management, workflows, and delivery visibility.

Projects & tasks
CapabilityTrakkarKantata
Tasks, checklists & attachmentsIncludedCheck vendor
Kanban, Gantt & custom workflowsIncludedCheck vendor
Recurring tasks & task poolIncludedCheck vendor

HR, attendance & leave

Leave types, shifts, holidays, WFH, and overtime, including Indian presets.

HR, attendance & leave
CapabilityTrakkarKantata
Clock-in/out on web and mobileIncludedCheck vendor
Reusable shifts & holiday calendarIncludedCheck vendor
Leave requests, balances & balance historyIncludedCheck vendor
WFH & overtime workflowsIncludedCheck vendor
HR lifecycle (onboarding/offboarding)IncludedCheck vendor

Detailed comparison by topic

Pricing & total cost of ownership

Trakkar logo

Trakkar Premium is $5/user/month (₹120/user/month + GST in India) with time tracking, screenshots, attendance, leave, invoicing, and client portal included. That's $100/month at list price for a 20-person team (₹2,400/month + GST in India), paid upfront for 6 months (5% off) or 12 months (10% off), with no per-module upsells.

Kantata

Kantata pricing: Enterprise pricing, typically $45+/user/month. Most teams also pay for separate invoicing, HR, or monitoring tools, pushing total cost well above the listed per-user price.

One platform instead of a stack

Trakkar logo

Built for Indian billing: client GSTIN on invoices, the tax rate you pick, invoice numbers that restart each Indian financial year, TDS recorded at payment, India holiday presets, and your own custom holidays.

Kantata

Kantata covers one slice of the workflow. Trakkar bundles time tracking with screenshots, projects, attendance and leave, invoicing, and a client portal in a single per-user price. GST invoices and quotations are created in Trakkar too, so there is no separate invoicing tool to buy.

Feature depth & tool consolidation

Trakkar logo

One dashboard replaces a time tracker, attendance system, leave manager, invoicing tool, and client portal. Tasks run on a Kanban board, where you drag cards between your own status columns, and a timeline (Gantt-style) view shows tasks by project. Each project can have its own workflow, with your own statuses and the moves you allow between them, plus ready-made HR automations. The async daily standup fills itself in from yesterday's tasks and time. For people changes, there are onboarding and offboarding checklists, and when someone leaves, their work is handed over to a colleague.

Kantata

Kantata (merger of Mavenlink and Kimble) is an enterprise professional services automation platform for large consultancies and agencies. Enterprise pricing inaccessible to SMB agencies Teams using Kantata often maintain a separate stack for billing and HR.

Onboarding & switching

Trakkar logo

Self-serve signup at web.trakkar.in with a 14-day free trial, no credit card needed. Import your clients from Excel or CSV, invite your team by email or invite link, and set up leave types, shifts, and screenshot policies. Book a demo at trakkar.in/demo to see how it compares with Kantata.

Kantata

Kantata onboarding varies by plan tier. Enterprise plans may require sales calls and longer implementation, especially for PSA tools like Scoro or Kantata.

Strengths on both sides

Where Trakkar wins

  • Enterprise-adjacent features at SMB pricing (₹120/user/month + GST)
  • Self-serve signup vs Kantata's enterprise sales process
  • Built for small and mid-size agencies from day one

Where Kantata wins

  • Enterprise-grade resource management
  • Revenue recognition and forecasting
  • Skills-based resource matching
  • Deep financial integrations
Common Kantata limitations and who each tool fits

Common Kantata limitations

  • Enterprise pricing inaccessible to SMB agencies
  • Long sales cycles and implementation
  • No screenshot monitoring or attendance tracking
  • Overkill for teams under 50 people

Choose Trakkar if…

  • Growing agencies not ready for Kantata's enterprise cost

Choose Kantata if…

  • Global consultancies with 100+ billable consultants

How to switch from Kantata to Trakkar

  1. Export your client list, and any timesheet history you want to keep, from Kantata (CSV or native export).
  2. Sign up for a free Trakkar trial at web.trakkar.in. No credit card required.
  3. Import your clients from Excel or CSV and invite your team. Set up leave types, shift templates, attendance rules, and screenshot policies.
  4. Connect billing: set your invoice details, tax rates, and invoice number prefix, then create your first invoice.
  5. Enable the client portal per project and run both tools in parallel for one billing cycle before switching.
  6. Book a free demo at trakkar.in/demo if you want a guided walkthrough with the founding team.

Trusted by 100+ teams

Trusted by 100+ teams across India

Trakkar vs Kantata: FAQs

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Trakkar vs Kantata (Mavenlink)?

Kantata serves enterprise consultancies at $45+/user. Trakkar delivers agency time tracking, billing, and team management for small teams at ₹120/user/month + GST, with no enterprise sales required.

Is Trakkar a good Kantata alternative?

Yes. Trakkar replaces Kantata for teams that want time tracking, projects, attendance, leave, invoicing, and a client portal in one product at $5/user/month (₹120/user/month + GST in India).

How much does Kantata cost compared to Trakkar?

Kantata: Enterprise pricing, typically $45+/user/month. Trakkar Premium is $5/user/month, so 10 people come to $50/month at list price, paid upfront for 6 or 12 months. In India, Trakkar bills in INR at ₹120/user/month + GST.

Can I migrate from Kantata to Trakkar?

Yes. Export your client list from Kantata as CSV where available. Trakkar imports clients from Excel or CSV, and you invite your team by email or invite link. Book a free 30-minute demo at trakkar.in/demo to see the setup.

What is the main difference between Trakkar and Kantata?

Trakkar is a workforce platform for agencies and client-service teams. It covers time tracking, attendance, leave and GST invoicing, with a client portal, at $5/user/month (₹120/user/month + GST in India). Kantata is enterprise PSA (formerly Mavenlink + Kimble). Many agencies run Kantata next to separate HR and invoicing tools, and Trakkar brings those into one place.

Which is better for agencies: Trakkar or Kantata?

Trakkar suits agencies that want time tracking, attendance, a client portal and GST invoicing in one place. Kantata may suit you better if global consultancies with 100+ billable consultants.

Does Trakkar include screenshots like Kantata?

Trakkar includes screenshots in the Windows and macOS desktop app at $5/user/month (₹120/user/month + GST in India). They're on by default, and admins can turn them off for anyone and set each person's interval (every 10 minutes by default). Kantata does not include native screenshot monitoring.

Does Kantata support GST invoicing?

Trakkar creates GST invoices with your client's GSTIN, and invoice numbers restart each Indian financial year.

Related comparisons

Try Trakkar

₹120/user/month + GST ($5/user/month outside India). 14-day free trial for any number of users, no credit card. Every module is included.