Is Trakkar a good Todoist alternative?

Yes. Trakkar replaces Todoist for teams that want time tracking, projects, attendance, leave, invoicing, and a client portal in one product at $5/user/month (₹120 in India).

How much does Todoist cost compared to Trakkar?

Todoist: Free; Pro $4/user/mo; Business $6/user/mo. Trakkar Team is $5/user/month, so a 10-person team pays $50/month. In India, Trakkar bills in INR at ₹120/user/month. Business is on custom pricing.

Can I migrate from Todoist to Trakkar?

Yes. Export projects, members, and timesheets from Todoist as CSV where available. Trakkar supports CSV import for projects and team members. Book a free 20-minute demo at trakkar.in/demo and we will walk you through migration with zero downtime for your team.

Which is better for agencies: Trakkar or Todoist?

For agencies billing clients hourly, Trakkar is typically the better fit, with a client portal, time-to-invoice workflow, and attendance in one dashboard. Todoist may be better if individuals managing personal to-do lists.

Does Trakkar include screenshot monitoring like Todoist?

Trakkar includes configurable screenshot capture and app usage tracking at $5/user/month (₹120 in India). Todoist is not a workforce monitoring tool, focusing on CRM/sales features instead.

Does Todoist support GST invoicing?

Todoist is not built for tax-compliant client invoicing workflows. Trakkar generates invoices from tracked hours, with configurable tax types (GST supported for India).

Trakkar vs Todoist: $5/user vs ~$4 | Time Tracking & Invoicing

This page compares Trakkar and Todoist for teams that bill clients for their time. Todoist typically runs ~$4/user/month for teams that need monitoring and reporting. Trakkar Team is $5/user/month (₹120 in India), with time tracking, attendance, leave, invoicing, projects, and a client portal included, no add-on stack. Todoist free; pro $4/user/mo; business $6/user/mo. The gap: Trakkar turns tracked hours into tax-ready invoices with configurable tax fields (GST supported for India), while Todoist typically needs separate invoicing and HR tools. Project profitability with cost and earning rates is built in. Screenshots are optional and transparent, not the hero pitch.

Which should you choose?

Choose Trakkar over Todoist if you bill clients for tracked time and want one tool for tracking, projects, HR, and invoicing. At $5/user (₹120 in India), Trakkar typically costs a fraction of a Todoist stack.

TL;DR: Trakkar vs Todoist

Trakkar is an all-in-one workforce platform at $5/user/month (₹120/user/month in India) with time tracking, attendance, leave, invoicing, screenshots, and a client portal. Todoist personal and team task management. For teams that bill clients, Trakkar replaces the Todoist + HR + invoicing stack at a fraction of the cost.

What each tool does

TrakkarBuilt for agencies and client-service teams

Unified platform

Trakkar combines a desktop time tracker, attendance and leave management, project and task workflows, invoicing, and a client portal, built for agencies and client-service teams.

$5/user/mo · Team(₹120 in India)Free trial, no credit card

Desktop tracker with screenshots, app usage, and idle detection
Attendance, shifts, holidays, leave, WFH, and overtime
Tasks, projects, Gantt, workflows, and daily standups
Invoices, quotations, contacts, and receivables
Client portal for tasks, team, reports, and invoices
Flat per-user pricing. AI Agents and MCP on the Business plan

Todoist

Todoist is a clean task manager for individuals and small teams. It focuses on to-do lists, priorities, and productivity habits.

Free; Pro $4/user/mo; Business $6/user/mo

Monthly cost by team size

Prices in USD at list rates. In India, Trakkar Team is ₹120/user/month.

Team sizeTrakkarTodoistAnnual savings

5 users$25/mo~$20/moTodoist may cost less at this size

10 users$50/mo~$40/moTodoist may cost less at this size

25 users$125/mo~$100/moTodoist may cost less at this size

50 users$250/mo~$200/moTodoist may cost less at this size

Plan-by-plan pricing

Trakkar Team

$5/user/mo

₹120 in India

Time tracking, screenshots, and app usage

Attendance, shifts, leave, and holidays

Tasks, projects, and daily standups

Invoicing, quotations, and client portal

Todoist

Beginner$0

Pro$4/user/mo

Business$6/user/mo

Time tracking & productivity

How each platform captures billable hours and measures team output.

CapabilityTrakkarTodoist

Desktop automatic time tracking

Partial

Manual time entry with approvals

Partial

Work summaries & daily standups

Partial

Idle detection & session integrity

Partial

Cost/earning rates & profitability

Partial

Monitoring & accountability

Screenshot capture, app usage, and remote team visibility.

CapabilityTrakkarTodoist

Screenshot monitoring

Partial

App & website usage tracking

Partial

Activity & productivity scores

Partial

Per-user privacy & capture policies

Partial

Client portal screenshot access (optional)PartialPartial

Projects & tasks

Task management, workflows, and delivery visibility.

CapabilityTrakkarTodoist

Tasks, checklists & attachments

Partial

Kanban, Gantt & custom workflows

Partial

Recurring tasks & task pool

Partial

GitHub / Azure DevOps commit linkingBusiness planPartial

AI task delegation (Claude/Cursor)Business planPartial

HR, attendance & leave

Leave types, shifts, holidays, WFH, and overtime, including Indian presets.

CapabilityTrakkarTodoist

Clock-in/out with geolocation

Partial

Shift templates & holiday calendar

Partial

Leave requests, balances & audit log

Partial

WFH & overtime workflows

Partial

HR lifecycle (onboarding/offboarding)

Partial

Billing, invoicing & client work

From tracked hours to GST invoice and client transparency.

CapabilityTrakkarTodoist

GST-ready invoicing (India)

Quotations → invoice conversion

Partial

Partial payments & TDS tracking

Partial

Client portal (tasks, reports, invoices)

Partial

Receivables aging & multi-currency

Partial

Platform, support & integrations

Pricing transparency, apps, API, and getting started.

CapabilityTrakkarTodoist

Transparent flat per-user pricing

Partial

Free trial (no credit card)

Partial

Desktop apps (Win/Mac/Linux)

Partial

Mobile apps (iOS/Android)

Partial

Knowledge base & automations

Partial

Public API & MCP serverBusiness planPartial

Head-to-head comparison

CapabilityTrakkarTodoist

Time tracking (desktop + manual)

Partial

Screenshot & app usage monitoring

Partial

Attendance, shifts & holidays

Partial

Leave, WFH & overtime

Partial

Tasks, projects & Gantt

Partial

Invoicing & quotations

Partial

Client portal

Partial

Reports & cost/earning analytics

Partial

Knowledge base & HR lifecycle

Partial

Local-currency pricing (USD & INR)

Partial

AI Agents & MCPBusiness planPartial

Public API & GitHub/Azure linkingBusiness planPartial

Detailed comparison by topic

Pricing & total cost of ownership

Trakkar

Trakkar Team is $5/user/month (₹120/user/month in India) with time tracking, screenshots, attendance, leave, invoicing, and client portal included. Business is custom-priced and adds AI Agents, MCP, and API access. On Team, that is $100/month for a 20-person team (₹2,400/month in India), with no per-module upsells.

Todoist

Todoist pricing: Free; Pro $4/user/mo; Business $6/user/mo. Most teams also pay for separate invoicing, HR, or monitoring tools — pushing total cost well above the listed per-user price.

One platform instead of a stack

Trakkar

Multi-currency billing with full localization: configurable tax formats (GST, GSTIN, and HSN for India), TDS support, and region-specific leave templates and public holiday calendars.

Todoist

Todoist covers one slice of the workflow. Trakkar bundles time tracking with screenshots, projects, attendance and leave, invoicing, and a client portal in a single per-user price, so there is no second tool to buy when you want to bill the hours you tracked.

Feature depth & tool consolidation

Trakkar

One dashboard replaces a time tracker, attendance system, leave manager, invoicing tool, and client portal. Tasks include Kanban, Gantt, workflows, and daily standups. HR lifecycle tools cover onboarding, policies, documents, and offboarding.

Todoist

Todoist is a clean task manager for individuals and small teams. It focuses on to-do lists, priorities, and productivity habits. No time tracking or billing Teams using Todoist often maintain a separate stack for billing and HR.

Onboarding & switching

Trakkar

Self-serve signup at web.trakkar.in with a free trial — no credit card. Import billing contacts and SKUs from Excel; invite your team and configure leave types, shifts, and screenshot policies. Book a demo at trakkar.in/demo for guided migration from Todoist.

Todoist

Todoist onboarding varies by plan tier. Enterprise plans may require sales calls and longer implementation — especially for PSA tools like Scoro or Kantata.

Strengths on both sides

Trakkar

Where Trakkar wins

Team task management plus time tracking, billing, and monitoring
Scales from personal productivity to agency operations

Todoist

Where Todoist wins

Best-in-class personal task UX
Natural language task input
Karma productivity gamification
Affordable Pro pricing

Common Todoist limitations

No time tracking or billing
No team monitoring or HR
Limited project management for agencies
Not built for client work

Choose Trakkar if…

Teams outgrowing Todoist for client billing needs

Choose Todoist if…

Individuals managing personal to-do lists

How to switch from Todoist to Trakkar

Export your projects, team members, and timesheet history from Todoist (CSV or native export).
Sign up for a free Trakkar trial at web.trakkar.in — no credit card required.
Import projects and invite your team. Configure leave types, shift templates, attendance rules, and screenshot policies.
Connect billing: set up your invoice details and tax settings, import contacts, and create your first invoice from tracked hours.
Enable the client portal per project and run both tools in parallel for one billing cycle before switching.
Book a free demo at trakkar.in/demo if you want a guided walkthrough with the founding team.

Trakkar vs Todoist — FAQs

For personal tasks, Todoist is lighter. Trakkar is for teams billing clients — adding time tracking, invoicing, attendance, and a client portal.

Trakkar is an all-in-one workforce platform for agencies and client-service teams. It bundles invoicing from tracked hours, with configurable tax types (GST supported for India), attendance, leave, and screenshot monitoring at $5/user/month (₹120 in India). Todoist personal and team task management. The biggest gap: Trakkar replaces the Todoist + HR + invoicing stack that many agencies run today.