Choose Trakkar over ProofHub if you want one tool for time tracking, projects, HR, and GST invoices and quotations created in Trakkar. Trakkar Premium is $5/user/month (₹120/user/month + GST in India), with no setup fee.
More detail
This page compares Trakkar and ProofHub for teams that bill clients for their time. Trakkar Premium is $5/user/month (₹120/user/month + GST in India), with time tracking, attendance, leave, invoicing, projects, and a client portal included and no add-on stack. ProofHub $45–$89/month flat (unlimited users). Trakkar sends GST invoices with client GSTIN and a tax rate you choose, and project profitability against each project's fixed value is built in. If ProofHub already covers how you bill, it may be all you need. If you want hours, invoices, and HR in one plan, that's what Trakkar is built for. Screenshots are on by default in the desktop app, admins can turn them off for anyone, and they aren't the main pitch.
TL;DR: Trakkar vs ProofHub
Trakkar is a workforce platform for service teams at $5/user/month (₹120/user/month + GST in India), with time tracking, attendance, leave, GST invoicing and a client portal. ProofHub flat-price project management. If your team runs ProofHub next to separate HR and invoicing tools, Trakkar brings those into one place.
What each tool does
Official positioning and what you get on each vendor's published plans.
Trakkar combines a desktop time tracker, attendance and leave management, project and task workflows, invoicing, and a client portal, built for agencies and client-service teams.
Desktop time tracker for Windows and macOS, with idle time flagged, screenshots and app usage
Attendance, shifts, holidays, leave, WFH, and overtime
Tasks and projects on a Kanban board and a timeline view, with custom workflows and daily standups
Invoices, quotations, client address book, and unpaid invoices by days late
Client portal where clients see tasks and hours and download invoices
ProofHub offers flat pricing for unlimited users: tasks, discussions, Gantt charts, time tracking, and proofing without per-user fees.
$45–$89/month flat (unlimited users)
Monthly cost by team size
Prices in USD at list rates. In India, Trakkar Premium is ₹120/user/month + GST.
Monthly cost by team size
Team size
Trakkar
ProofHub
Annual savings
1 user
$5/mo
~$45/mo
~$480/yr saved
5 users
$25/mo
~$45/mo
~$240/yr saved
10 users
$50/mo
~$45/mo
—
25 users
$125/mo
~$45/mo
—
50 users
$250/mo
~$45/mo
—
Prices in USD at list rates. In India, Trakkar Premium is ₹120/user/month + GST.
Plan-by-plan pricing
Trakkar Premium
₹120/user/month + GST
Time tracking and screenshots. ₹114 on 6 months, ₹108 on 12 months.
Time tracking and screenshots
Attendance, shifts, leave, and holidays
Tasks and projects
Invoicing, quotations, and client portal
ProofHubProofHub
Plan
Price
Essential
$45/mo flat
Ultimate Control
$89/mo flat
Feature comparison
Sourced where each vendor publishes it; Trakkar rows reflect Premium.
Time tracking & productivity
How each platform captures billable hours and measures team output.
Time tracking & productivity
Capability
Trakkar
ProofHub
Desktop time tracking
Included
Check vendor
Manual time entry and approved time corrections
Included
Check vendor
Async daily standups
Included
Check vendor
Idle time flagged
Included
Check vendor
Cost rates, budget and margin per project
Included
Check vendor
Projects & tasks
Task management, workflows, and delivery visibility.
Projects & tasks
Capability
Trakkar
ProofHub
Tasks, checklists & attachments
Included
Check vendor
Kanban, Gantt & custom workflows
Included
Check vendor
Recurring tasks & task pool
Included
Check vendor
HR, attendance & leave
Leave types, shifts, holidays, WFH, and overtime, including Indian presets.
HR, attendance & leave
Capability
Trakkar
ProofHub
Clock-in/out on web and mobile
Included
Check vendor
Reusable shifts & holiday calendar
Included
Check vendor
Leave requests, balances & balance history
Included
Check vendor
WFH & overtime workflows
Included
Check vendor
HR lifecycle (onboarding/offboarding)
Included
Check vendor
Billing, invoicing & client work
GST invoices, quotations, payments, and client transparency.
Billing, invoicing & client work
Capability
Trakkar
ProofHub
GST invoices with your client's GSTIN (India)
Included
Check vendor
Quotes tracked to acceptance & invoice
Included
Check vendor
Partial payments & TDS tracking
Included
Check vendor
Client portal (tasks, hours, invoices)
Included
Check vendor
Unpaid invoices grouped by days late
Included
Check vendor
Fair time tracking
Screenshots and app usage in the desktop app, on by default and set per person.
Fair time tracking
Capability
Trakkar
ProofHub
Screenshots (desktop)
Included
Check vendor
App & website usage (desktop)
On by default
Check vendor
Screenshots set per person
Included
Check vendor
Client portal access
Included
Check vendor
Platform and getting started
Pricing transparency, apps, and getting started.
Platform and getting started
Capability
Trakkar
ProofHub
Transparent flat per-user pricing
Included
Check vendor
Free trial (no credit card)
Included
Check vendor
Desktop apps (Windows/Mac)
Included
Check vendor
Mobile apps (iOS/Android)
Included
Check vendor
Automations
Included
Check vendor
Detailed comparison by topic
Pricing & total cost of ownership
Trakkar Premium is $5/user/month (₹120/user/month + GST in India) with time tracking, screenshots, attendance, leave, invoicing, and client portal included. That's $100/month at list price for a 20-person team (₹2,400/month + GST in India), paid upfront for 6 months (5% off) or 12 months (10% off), with no per-module upsells.
ProofHub
ProofHub pricing: $45–$89/month flat (unlimited users). Most teams also pay for separate invoicing, HR, or monitoring tools, pushing total cost well above the listed per-user price.
One platform instead of a stack
Built for Indian billing: client GSTIN on invoices, the tax rate you pick, invoice numbers that restart each Indian financial year, TDS recorded at payment, India holiday presets, and your own custom holidays.
ProofHub
ProofHub covers one slice of the workflow. Trakkar bundles time tracking with screenshots, projects, attendance and leave, invoicing, and a client portal in a single per-user price. GST invoices and quotations are created in Trakkar too, so there is no separate invoicing tool to buy.
Feature depth & tool consolidation
One dashboard replaces a time tracker, attendance system, leave manager, invoicing tool, and client portal. Tasks run on a Kanban board, where you drag cards between your own status columns, and a timeline (Gantt-style) view shows tasks by project. Each project can have its own workflow, with your own statuses and the moves you allow between them, plus ready-made HR automations. The async daily standup fills itself in from yesterday's tasks and time. For people changes, there are onboarding and offboarding checklists, and when someone leaves, their work is handed over to a colleague.
ProofHub
ProofHub offers flat pricing for unlimited users: tasks, discussions, Gantt charts, time tracking, and proofing without per-user fees. USD billing only Teams using ProofHub often maintain a separate stack for billing and HR.
Onboarding & switching
Self-serve signup at web.trakkar.in with a 14-day free trial, no credit card needed. Import your clients from Excel or CSV, invite your team by email or invite link, and set up leave types, shifts, and screenshot policies. Book a demo at trakkar.in/demo to see how it compares with ProofHub.
ProofHub
ProofHub onboarding varies by plan tier. Enterprise plans may require sales calls and longer implementation, especially for PSA tools like Scoro or Kantata.
Strengths on both sides
Where Trakkar wins
Per-user pricing scales fairly for small teams ($5/user vs a $45 minimum)
Invoicing, attendance, leave, and monitoring included
Better for teams that bill clients for their time
Where ProofHub wins
Flat pricing, great for large teams on a budget
Built-in time tracking and timesheets
Proofing and approval workflows
No per-user math
Common ProofHub limitations and who each tool fits
Common ProofHub limitations
USD billing only
No screenshot monitoring
No GST invoicing for India
No attendance or leave management
Choose Trakkar if…
Small-to-mid teams where per-user pricing is cheaper than $45 flat
Choose ProofHub if…
Teams of 10 or more wanting flat USD pricing
How to switch from ProofHub to Trakkar
Export your client list, and any timesheet history you want to keep, from ProofHub (CSV or native export).
Sign up for a free Trakkar trial at web.trakkar.in. No credit card required.
Import your clients from Excel or CSV and invite your team. Set up leave types, shift templates, attendance rules, and screenshot policies.
Connect billing: set your invoice details, tax rates, and invoice number prefix, then create your first invoice.
Enable the client portal per project and run both tools in parallel for one billing cycle before switching.
Book a free demo at trakkar.in/demo if you want a guided walkthrough with the founding team.
At list price, ProofHub's $45/mo flat price wins from 10 users up, and the two cost the same at 9 users. For teams under 9 users, Trakkar at $5/user ($40/month for 8 users, paid upfront for 6 or 12 months) is cheaper and includes invoicing, screenshots, and leave.
Is Trakkar a good ProofHub alternative?
Yes. Trakkar replaces ProofHub for teams that want time tracking, projects, attendance, leave, invoicing, and a client portal in one product at $5/user/month (₹120/user/month + GST in India).
How much does ProofHub cost compared to Trakkar?
ProofHub: $45–$89/month flat (unlimited users). Trakkar Premium is $5/user/month, so 10 people come to $50/month at list price, paid upfront for 6 or 12 months. In India, Trakkar bills in INR at ₹120/user/month + GST.
Can I migrate from ProofHub to Trakkar?
Yes. Export your client list from ProofHub as CSV where available. Trakkar imports clients from Excel or CSV, and you invite your team by email or invite link. Book a free 30-minute demo at trakkar.in/demo to see the setup.
What is the main difference between Trakkar and ProofHub?
Trakkar is a workforce platform for agencies and client-service teams. It covers time tracking, attendance, leave and GST invoicing, with a client portal, at $5/user/month (₹120/user/month + GST in India). ProofHub is flat-price project management. Many agencies run ProofHub next to separate HR and invoicing tools, and Trakkar brings those into one place.
Which is better for agencies: Trakkar or ProofHub?
Trakkar suits agencies that want time tracking, attendance, a client portal and GST invoicing in one place. ProofHub may suit you better if teams of 10 or more wanting flat USD pricing.
Does Trakkar include screenshots like ProofHub?
Trakkar includes screenshots in the Windows and macOS desktop app at $5/user/month (₹120/user/month + GST in India). They're on by default, and admins can turn them off for anyone and set each person's interval (every 10 minutes by default). ProofHub does not include native screenshot monitoring.
Does ProofHub support GST invoicing?
Trakkar creates GST invoices with your client's GSTIN, and invoice numbers restart each Indian financial year.
